15 Ways To Be Sure Your Business Meeting Isn’t A Waste Of Time

How you manage a business meeting with colleagues, clients or a combination of both can be a good indication of your leadership abilities. And while I’ve outlined 15 ways to be sure your business meeting isn’t a waste of time, I’m sure you’re already doing some. So perhaps, add them up your ‘Do’ column and ‘Need To Do’ column and see which list is longer.

Why is it important to review your business meeting management best practices?

It takes far less time to organize a great meeting (and reinforce a great personal reputation), than it takes to sit through a poorly organized meeting that is a waste of time… for everyone.

Great business meetings are about choice. Do you choose to:

  1. Plan the meeting with no more than 3 key objectives to discuss or 3 key decisions to make?
  2. Invite only the people who need to be there?
  3. Build a reputation that your meetings start on time in order to respect everyone’s time?
  4. Build a reputation that your meetings finish on time in order to respect everyone’s time?
  5. Send your agenda out days in advance?
  6. Stay on topic, on agenda?
  7. As a participant, do you read the agenda in advance?
  8. As meeting organizer or participant, do you arrive prepared with the background and / or support documents you need to participate?
  9. Listen with purpose to learn? During the meeting, are you trying to understand (not necessarily agree with), other points of view? Please say yes.
  10. Participate? Stay relevant? Ask questions / provide your opinion only when you have meaningful contribution? Do you create value? If people have questions they will / should feel free to ask.
  11. Use a ‘Parking Lot’ for new topics… and new business meetings?
  12. Be respectful when you agree and when you disagree?
  13. Get to the point, not waste time, don’t ramble. Do you choose to be efficient and effective… especially if you have executives in the meeting.
  14. Review decisions and action items before you close to ensure everyone is on the same page.
  15. Document and distribute agreed-upon decisions and action items?

Far too many meetings leave us with the feeling our time and/or our opinion aren’t appreciated. And while much responsibility sits with the organizer, I believe it’s each of our responsibility to know what we can do to make sure business meetings are not a waste of time.

Happy communicating, leading, mentoring, learning and hosting great meetings.

We facilitate courses including Email Etiquette, Time Management training, How To Run Effective MeetingsLeadership Skills, Generational Differences, Difficult Conversations training… and more.

Find answers to your Professional Development questions / needs at brucemayhewconsulting.com.

Call us at 416.617.0462.

I’d enjoy reading your comments on this post.

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